This article explains how to manage accounts on Lab or Team licenses. As the Admin, you can:
- Add members to your license
- Resend invitations
- Remove members from your license
- Update member permissions
Add members to your license
As the Admin, you can add members individually via email. Invited users will receive an email prompting them to join the license.
Steps to add new members:
-
Access admin settings
- Click your name in the upper right-hand corner.
- Select "Admin" from the dropdown menu.
-
Invite members
- Under "Account Overview & Users", click the blue "Invite members" button.
-
Choose invitation method
-
By email:
- Enter the email addresses of the members you want to invite.
- Optionally, include a personalized message in the invitation email.
-
By email:
-
Review pending invitations
- Invited members will appear as Pending until they log in to accept the invitation.
An email notification will be sent to the invited member:
Resend invitations
If a member hasn’t accepted the invite, you can resend it.
Steps to resend an invite:
- Click your name in the upper right-hand corner, then select "Admin".
- Under "Account Overview & Users", find the member’s email in the list.
- Click the three dots (...) next to their email and select "Resend Invite".
Remove members from your license
Admins can remove members if they leave the lab or team or were added by mistake.
Important notes:
- No seat reassignments to the same user within the same billing cycle. Removed users cannot regain their seat until the license renewal.
Steps to remove members:
- Click your name in the upper right-hand corner, then select "Admin".
- Under "User Accounts", locate the member’s email.
- Click the three dots (...) next to their email.
- Select "Remove from license" and confirm the action.
An email notification will be sent that the member has been removed:
Update member permissions
Admins can modify the roles of existing members on the license.
Steps to change permissions:
- Click your name in the upper right-hand corner, then select "Admin".
- Under "Account Overview & Users", locate the member whose role you wish to update.
- Click their current role and select the new role from the dropdown menu.
Troubleshooting
Common issues and solutions:
Invited member didn’t receive an email:
- Ask them to check their spam or junk folder. Resend the invite if needed.
-
Unable to remove a member:
- Ensure the Admin role is not assigned to the user being removed. Reassign roles before proceeding.
Related articles
- Using shared folders (👑 Premium Only)
- The Academic Lab subscription
- Understanding BioRender subscriptions: Industry Individual, Team, and Enterprise
What's next
Now that you’ve learned how to manage your Lab or Team license:
- Explore advanced features for team collaboration.
- Learn more about setting up project-level permissions for your lab.
- Familiarize yourself with best practices for account security.
Need help?
If you have any questions or need further assistance:
- Email Support: support@biorender.com
- Live Chat: Click the Help bubble in the bottom right corner of the app.
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- Reset or change your password
- How to change or update the email address of your BioRender account
- Account sharing and copyright guidelines
- Deactivating your account
- Transfer the ownership of an account
- Create and access your BioRender community profile
- Edit and update your community profile
- How do I choose an avatar for my profile?
- Publish illustrations to your community profile
- Add, remove, and update accounts on your Lab or Team license