BioRender for Microsoft Teams BioRender for Microsoft Teams

BioRender for Microsoft Teams

BioRender for Microsoft teams is available for business, enterprise, and institutional plans.

This article will guide you through sharing BioRender illustrations seamlessly in Microsoft Teams, including step-by-step instructions and troubleshooting tips. Whether you’re collaborating with teammates or sharing designs for feedback, this guide ensures your BioRender files are shared effectively without any broken previews or access issues.

Table of Contents

  1. Pre-requisites
  2. Step-by-Step Guide 
  3. Troubleshooting Common Issues

Pre-requisites

Before sharing BioRender illustrations in Microsoft Teams, please ensure the following:

  1. Access to a BioRender Enterprise license
    • Make sure you have access to BioRender’s top industry plan
    • You can locate your plan information by navigating to your Plan & Billing tab. Alternatively you can click on your name on the upper right hand corner in the app, go to Edit Profile & Settings and then select the Plan & Billing tab  .
  2. BioRender App Installed in Microsoft Teams
    • The BioRender app must be installed into your Microsoft Teams environment. You can verify this by checking your Teams apps or asking your admin if necessary.
    • If the BioRender app is not pre-approved by your IT admin, you can share our white paper along with your request to use the app.

Step-by-Step Guide

  1. Open BioRender and Select a Design
    Navigate to the file you want to share. 

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  1. Copy the URL or shareable link
    • When you are in the editor, you can copy the URL of your file from your browser for quicker access to the link.
    • Additionally, you can click on the Share button in BioRender, and select Copy Link to get the shareable link of the illustration.

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  1. Go to Microsoft Teams
    Open Microsoft Teams and navigate to the chat where you want to share the BioRender file.
  2. Paste the Link in the Teams Chat
    Paste the copied BioRender link into the message input field in Teams. Wait for the preview to automatically appear.
  3. Sign In if Prompted
    If you see a message that says you are unauthorized to view the content, click on Sign in to view card content. You will be redirected to a screen where you need to enter your organization’s name ID and once you complete the authentication, the link should work properly.
    • To locate your organizations name id, go to your Profile, your Organization name ID will be found on the bottom of your profile page. 
    • If you do not have your organization name ID in your profile, you will need to upgrade your plan to an Enterprise license.
  4. Post the Link
    After the preview appears, press Enter or click the Send button to post the message in the Teams chat.

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  1. View and Collaborate on BioRender Files
    If your teammates have permissions to your file, they can now click on the Open in BioRender option to view and collaborate on the design directly in BioRender. For more information on file permissions check out How do I manage collaborators and permissions on shared files? article. 

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Troubleshooting Common Issues

If you encounter issues while sharing your BioRender designs in Microsoft Teams, here are some troubleshooting steps:

Link Doesn’t load

  • Sometimes, the link may not immediately load. Try adding a space or hitting "Shift + Enter". If that doesn’t work, delete the link and try pasting it again.
  • If you're using the desktop app, try quitting and restarting Teams, as it doesn’t always reload automatically.

Request Access

  • If users are unable to access the file, ensure they have the correct view or edit permissions on the file. You can adjust these settings in BioRender before sharing the link.

File Type Not Supported

  • At the moment, only illustration, graph, and poster files reliably work in Teams. Our team is actively working on supporting slide file types.

Frequently Asked Questions

  • What file types can I share from BioRender to Microsoft Teams?

Currently, it’s best to share illustrations, graphs, and posters for a reliable preview in Teams. Our team is working on supporting slides soon.

  • Why is my link not showing a preview in Teams?

It may take a few seconds for the link to load. If the preview doesn’t appear, try adding a space or re-pasting the link. If you’re still having trouble, ensure that you’re using the desktop version of Teams.

  • Can I control who can view and edit the BioRender files I share in Teams?

Yes, you can adjust sharing permissions in BioRender before copying the link. Make sure to grant the appropriate view or edit access based on your team’s needs.

 

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