BioRender for Microsoft Teams

📝 Note: This article reflects the classic BioRender canvas. For guidance on the updated experience, check out our article on the new canvas to explore key features and updates in the latest version.

BioRender’s integration with Microsoft Teams—available exclusively for Enterprise plans—makes it simple to share high-quality scientific illustrations directly within your team’s chats and channels. Whether you're collaborating on a project, gathering feedback, or aligning on visual content, the integration ensures your files display reliably with rich previews and secure access.

Table of contents

1. Pre-requisites
2. Step-by-step guide 
3. Admin settings
4. Troubleshooting common issues

Pre-requisites

Before sharing BioRender illustrations in Microsoft Teams, please ensure the following:

1. Access to a BioRender Enterprise license
   • Make sure you have access to BioRender’s top industry plan. 
   • You can locate your plan information by navigating to your Plan & Billing tab. Alternatively you can click on your name on the upper right hand corner in the app, go to "Edit Profile & Settings" and then select the "Plan & Billing" tab  .
2. BioRender App Installed in Microsoft Teams
   • The BioRender app must be installed into your Microsoft Teams environment. You can verify this by checking your Teams apps or asking your admin if necessary.
   • If the BioRender app is not pre-approved by your IT admin, you can share our BioRender MC Team Integration Security Whitepaper, along with your request to use the app.

Step-by-step guide

1. Open BioRender and select a design
   • Navigate to the file you want to share. 

2. Copy the URL or shareable link
   
   • When you are in the editor, you can copy the URL of your file from your browser for quicker access to the link. 

• • Additionally, you can click on the "Share" button in BioRender, and select "Copy Link" to get the shareable link of the illustration.

3. Go to Microsoft Teams
   • Open Microsoft Teams and navigate to the chat where you want to share the BioRender file.
4. Paste the link in the Teams chat
   • Paste the copied BioRender link into the message input field in Teams. Wait for the preview to automatically appear.
5. Sign in if prompted
   • If unauthorized, click "Sign in" to view card content.
   • Enter your Organization Name ID to authenticate.
     • To find it, go to your profile page—it’s at the bottom.
     • If no ID is listed, your plan may need to be upgraded to an Enterprise license
6. Post the link
   • After the preview appears, press "Enter" or click the "Send" button to post the message in the Teams chat.

7. View and collaborate on BioRender files
   • Team mates with access can now click on the "Open in BioRender" option to view and collaborate on the design directly in BioRender.
   • For more information on file permissions check out How do I manage collaborators and permissions on shared files? article. 

Admin settings 

Admins can manage link previews in Teams via the Admin Panel > Manage Integrations.

• This setting controls whether URLs shared in Microsoft Teams generate link previews.
• By default, link previews are enabled.
• Admins can disable previews to control content visibility.

Direct link to manage settings: https://app.biorender.com/account/integrations

Troubleshooting Common Issues

If you encounter issues while sharing your BioRender designs in Microsoft Teams, here are some troubleshooting steps:

The link doesn’t load

• Sometimes, the link may not immediately load. Try adding a space or hitting "Shift + Enter". If that doesn’t work, delete the link and try pasting it again.
• If you're using the desktop app, try quitting and restarting Teams, as it doesn’t always reload automatically.

Request access

• If users are unable to access the file, ensure they have the correct view or edit permissions on the file. You can adjust these settings in BioRender before sharing the link.

File type not supported

• At the moment, only illustration, graph, and poster files reliably work in Teams. Our team is actively working on supporting slide file types.

Frequently asked questions

• What file types can I share from BioRender to Microsoft Teams?

Currently, it’s best to share illustrations, graphs, and posters for a reliable preview in Teams. Our team is working on supporting slides soon.

• Why is my link not showing a preview in Teams?

It may take a few seconds for the link to load. If the preview doesn’t appear, try adding a space or re-pasting the link. If you’re still having trouble, ensure that you’re using the desktop version of Teams.

• Can I control who can view and edit the BioRender files I share in Teams?

Yes, you can adjust sharing permissions in BioRender before copying the link. Make sure to grant the appropriate view or edit access based on your team’s needs.

Related articles:

• Sharing your BioRender illustrations with collaborators 
• How do I manage collaborators and permissions on shared files?
• Request access to an illustration

Need help?

1. Email: support@biorender.com
2. Live Chat: Available by clicking on the "Help" bubble in the app on the bottom right-hand corner.