Using shared folders (👑 Premium only)

Shared Folders allow Premium subscribers to collaborate with ease, providing a central place to store, share, and manage project files.

Steps to access shared folders

1. Locate the Folder: Click on the three dots beside the folder you want to share.
2. Select "Share": From the menu, select “Share.”
3. Add collaborators: Input the email addresses of your collaborators or select your entire team.
4. Set permissions: Choose whether collaborators can edit or only view the folder’s contents.
5. Send invites: Click "Send invites" to share the folder.

Once invites are sent, collaborators receive an email notification. Team membership changes do not trigger new notifications.

Managing permissions in shared folders

After inviting team members, you can manage their access by revisiting the Share panel and adjusting permissions under "Collaborators."

Bringing illustrations into shared folders

To make illustrations accessible to collaborators, simply drag files into the shared folder. All collaborators can add and edit files within this folder.

🎨 Working as a larger lab or department? Keep your visual branding consistent by pairing Shared Folders with Brand Kits — save your lab’s colors, fonts, and logos for easy reuse (Enterprise/Institutional) Learn more about Brand Kits →

Shared folders as a free user

Collaborators on the Free plan have limited access to shared folders. Free users can view and edit files they have personally added (if previously a Premium user) but cannot:

• Add new files
• Edit others' files
• Move files created by others
• Add new collaborators
• Rename the folder

Free users can upgrade to access full functionality within Shared Folders.

Frequently asked questions

Can I delete or remove a shared folder?

If you're the folder owner: You can delete the shared folder by clicking the three dots next to it and selecting “Delete”. This will permanently remove the folder, its contents, and access for all collaborators.

If you're a collaborator: You can remove the folder from your Gallery by clicking the three dots and selecting “Remove”. This action revokes your access, but the folder and its contents will remain visible to other collaborators.

How do I know if a folder has been shared with me?

When a folder is shared with you, it will appear in your "Shared with me" list, marked with a red dot to indicate new access. You’ll also receive an email notification to let you know it's been shared.

What happens when I delete an illustration in a shared folder?

Deleting an illustration you own removes it from the shared folder for all collaborators.

How do I edit the content in a shared folder?

To remove your files, move them to “Created by me” to revoke access for collaborators. Revisit the sharing settings to add or remove collaborators as needed.

How can I change the name of a shared folder?

Click the three dots next to any shared folder you own and select “Edit” to rename a Shared Folder.

If I leave my team or transfer ownership, will I lose access to the shared folder?

No, as the creator, you remain the folder’s owner and cannot lose access.

What happens to shared files if there’s a change to the account status of the original owner?

Shared files in a folder will not become inaccessible due to changes in the account status of the person who shared them. They will only become inaccessible if:

1. 1. The share is retracted or removed from the shared folder.
   2. The shared file is deleted by the person who received access (the sharee)

We recommend you can make copies of important files within the Shared Folder. These copies will be specific to the new account and will no longer be tied to the original account in any way whatsoever.

Need help?

If you have any questions or concerns:

1. Email Support: support@biorender.com
2. Live Chat: Available by clicking on the "Help" bubble in the app on the bottom right-hand corner.