BioRender Graphing is built for teams. Whether you're working with a lab colleague, a biostatistician, or a PI reviewing your data, collaboration is built into every step.
Co-edit or create graphs in real-time and share your work at any stage without the need to email back-and-forth. Changes to your graphs are automatically saved every few minutes, and easily create a copy of earlier versions without overwriting your progress. Your graphs live all in one place in the cloud, alongside all of your BioRender illustrations, presentations, and posters.
How to share a Graphing file
To share a BioRender Graphing file with a collaborator:
- Open the graphing file you want to share.
- Click Share in the top right corner.
- Add your collaborator’s email address.
- Set their permission level - View or Edit.
- Click Send.
Your collaborator will receive an invitation and can access the file directly in BioRender. Because the file lives in the cloud, everyone is always working from the latest version.
📝 Note: If your collaborator doesn't have the Graphing Add-on, they will have view-only access to any graphing files you share with them.
There are two permission levels for collaborators:
- View – See the data, graphs, and analyses. Cannot make changes.
- Edit – Make changes to data, graphs, and analyses. Full access to customize and run new analyses.
🔒 Your data is secure: BioRender is SOC 2 Type 2 certified and HIPAA compliant. Only people you explicitly authorize can access your files. You can remove collaborators from the share settings at any time.
Real-time co-editing
When multiple team members have edit access, you can work on the same file at the same time. Changes made by one person are reflected immediately for everyone viewing the file - no need to save, refresh, or send an updated version.
This is especially useful for:
- Running analyses while a colleague customizes graph appearance
- Reviewing outlier decisions together before finalizing a figure
- Getting sign-off on a graph without sending a file back and forth
Version history (Premium only)
If a collaborator makes a change you want to undo - or if you just want to review what’s changed - you can access the full version history of any graphing file.
- Open the graphing file.
- Click the left-hand menu.
- Select Version history.
- Browse previous versions and roll back to an earlier state if needed.
💡 Tip: Version history gives you a safety net when collaborating - you can share edit access freely knowing that any accidental changes can be reversed.
Adding Graphing files to shared illustrations
Graphs created in BioRender Graphing can be added directly to BioRender illustration files - presentations, posters, or figures - without switching tools. From the illustration editor, use the graph insert panel to browse and insert graphs from your Graphing files.
The same sharing and permissions model applies to illustration files - collaborators with edit access can adjust the graph’s appearance within the canvas to match the style of the rest of the figure.
Keeping Graphing files up to date in PowerPoint and Google Slides
Once you have added your graph to a BioRender illustration, you can add it to a PowerPoint or Google Slides presentation and keep it linked using BioRender's PowerPoint and Google Slides integrations. When the image is updated in BioRender, it refreshes with one click - no need to re-export and replace the image manually.
Tips for effective team collaboration
- Use View access for anyone who only needs to review or approve - this prevents accidental edits to finalized graphs.
- Use Edit access for active collaborators such as lab members running analyses or a statistician reviewing your methods.
- Name your graphs clearly in the Graph Grid View so collaborators can find what they’re looking for quickly.
- Use version history as a checkpoint before making significant changes - it’s easy to restore a previous state if needed.
What's next?
Head to the BioRender Graphing collection to explore more guides, running analyses, and getting the most out of BioRender Graphing.
View the full BioRender Graphing collection →
Need help? Reach out to our support team at support@biorender.com or start a live chat by clicking the "Chat With Us" bubble in the bottom right corner.