This guide explains how to publish BioRender figures in closed-access journals, where access is typically restricted to subscribers or paying readers. Closed-access publishing can be ideal for certain specialized or high-impact journals with controlled readership.
Important notes on licensing
Only users on an active Premium plan can generate a publication license. To publish, make sure to export a license for each relevant illustration while on a Premium plan, as free trial accounts cannot access this feature.
Good to know: Licenses generated on a paid plan remain valid if you downgrade later, ensuring you retain your publishing rights.
Understanding closed-access vs. open-access publishing
| Closed-access | Open-access |
|
Limits access to subscribers, with the publisher usually holding copyright that restricts reuse. Ideal for specialized readership or exclusive research publications |
Provides free public access and reuse under a Creative Commons (CC-BY) license. Maximizes visibility and accessibility for broader scientific impact. |
Note: For open-access publishing information, see Publishing in open-access resources.
Step-by-step guide: Exporting figures for closed-access publishing
1. Start the export process
- From the Editor: Click Export in the top right-hand corner or choose Download Publication License under the File menu.
OR
- From the Gallery: Click the three dots in the bottom right of your figure and select Export.
2. Set up publication license options
- Select export requirements: Choose your preferred export settings and check "I would like a publication license with this export."
3. Prepare license details
- Enter figure information: Add relevant details for your figure, choosing your use case from the drop-down menu. Select Other if your specific use isn’t listed. Be sure to Select “No” under “Is it open access?”
4. Generate and download license
- Click Next to generate your license, which includes a unique figure URL citation. Be sure to cite your figure using this URL citation.
5. Manage figure access after export
- After exporting, you’ll receive an email with a link to your public figure page, where you can adjust visibility settings. You can also access this page by clicking on the unique figure URL included in your publication license.
- By default, your figure will remain Private. To adjust visibility, click "Edit settings and details."
Frequently asked questions
- What if I accidentally generate a license for closed-access and want to change to open-access?
You can always generate a new publication license and set it to Open-Access.
- How long will I have access to publication rights?
Publication licenses generated under a Premium plan remain valid even if you later downgrade.
What’s next?
Review your figure for any journal-specific requirements to ensure a smooth publishing process.
Need help?
Our support team is here to assist:
- Email Support: support@biorender.com
- Live Chat: Available by clicking on the "Help" bubble in the app on bottom right-hand corner.